Application

Accounts Payable Staff Accountant - English - Utrecht area

*Applicants must have valid Dutch working visa (no sponsorship, HSM visa not applicable)*

Our international client who are an international non-profit organisation based in the Utrecht area is looking for an Accounts Payable (AP) Staff Accountant.

Responsibilities/Tasks

The Accounts Payable (AP) Staff Accountant is responsible for the full payment cycle, including invoice processing, batching, cash transfers calculations, posting payments, credit application, and filing. The Staff Accountant is expected to make complex AP-related journal entries, conduct AP analysis, and reconcile pre-paid, bank, and project accounts. The AP Staff Accountant is also responsible to back up journal entry preparations for receivables. The AP Staff Accountant is a member of the Finance & Accounting Unit and is expected to work across units as necessary and contribute to continuous improvement efforts.

Specific responsibilities

• Process subcontractor, commodity, and other invoices, including reviewing for coding accuracy.
• Review Travel Expense reports and supporting documents for completeness.
• Review monthly credit cards statements and supporting documents for completeness, uploading credit card transactions in the Accounting System.
• Reconcile bank accounts, vendor balances, payables, and accrual accounts in the accounting system.
• Monitor and reconcile advances and other debits with staff and vendors.
• Calculate and prepare reports for cash transfers.
• Prepare payments and post them into the system.
• Set up vendors in the system.
• Maintain AP document filing standards.
• Proactively solve issues related to processing.
• Communicate with vendors to answer inquiries or clarify issues.
• Coordinate with other departments to solve AP related questions and/or issues.
• Learn and develop new work processes as the company introduces changes in systems and procedures.
• Assist with audit-related activities, such as schedule preparation and providing documents as requested.

Requirements

• Bachelor's degree in Accounting, Finance, Business or other related field.
• 5+ years' progressive accounting experience. Accounts Payable activities preferred.
• Advanced Excel skills required, including pivot tables and v-lookup.
• Affinity for the international, public health sector is preferred.
• Analytical skills with the ability to understand complex transactions.
• Strong understanding of accounting principles, transactions, and account relationship.