Responsibilities/Tasks

Program Definition & Planning

• Identifies and analyses required program results
• Utilizing project management methods, pro-actively informs senior management of relevant deviations from the plan
• Ensure project governance through various documents are signed and stored during the duration of the project
• In-depth understanding of the change management process.
• Programs, plans and budgets are approved, risks are assessed and defined, and programs are continuously monitored according to project plan.
• Develop a detailed project plan for the project properly aligned and embedded in the larger project.
• Document a detailed project charter, define & manage dependent project activities.
• Ensure all team members understand the activities they are responsible for
• Manage internal and external stakeholders
• Continuously inform, discuss and align with local governments on health system/supply chain strengthening activities of the project
• Develop clear project reporting frameworks and trending of activities
• Manage all project meetings and follow up on actions
• Assist with project documentation
• Create a monitoring and evaluation framework to ensure the project meets deliverables

Project Management

• Manages execution of project co-ordination of teams, manages and monitors the budget, ensures alignment and quality of program activities and takes action to optimize the program, utilizing project management methods, techniques etc.; pro-actively informs senior management of relevant deviations from the plan.
• All programs and activities are carried out on time while supporting the business requirements and needs, and adhering to internal and external deadlines
• Programs status reports, risks, delays, and results are continuously communicated to all relevant stakeholders.
• Monthly project reports
• Monthly budget tracking against defined milestones
• Project governance management and project closure: Ensure project governance through various documents are signed and stored during the duration of the project as per the defined stage gates in the project charter
• Ensure that all project documents are stored on the projects folder and accessible
• Ensure that project results deliver the expected outcomes and that the benefits are attained post the successful implementation
• In-depth understanding of the change management process, including but not limited to change impact analysis, stakeholder mapping, communication requirements to different groups via appropriate mediums, implementation, and review of steps
• Understands and implements effective change; Management processes
• Conduct Change impact assessment and change control processes
• Risk Management plan
• Ensure all project lessons learnt are tracked and implemented in the project
• Builds and maintains a network of internal and external stakeholders/partners, represents
• Document process flows when needed

Requirements

• Good communication skills (verbal and written)
• Structured and analytical, eye for detail
• Proactive
• 7-10 years’ experience in IT project management
• Able to coordinate changes in the organization
• Knowledgeable and willing to help and share knowledge
• Able to explain complicated concepts in understandable language
• Fluent in French & English
• Focuses on assessing, measuring and improving performance. Determination to meet short and long-term goals.
• A technical, logical thought process
• Goal and milestone driven
• An ability to prioritize and delegate
• Education in Project Management/Prince 2
• Tech savvy and extended knowledge of Microsoft Office